Regular attendance at school is crucial if students are to develop their talents. Al Amanah College, in partnership with parents, is in charge of maintaining the regular attendance of students. While parents are legally responsible for the regular attendance of their children, school staff as part of their duty of care, share that responsibility in monitoring and responding to part or whole day absences.


The school aims to encourage a positive and supportive learning environment for all the students by following the attendance policy which students along with parents and school staff work together to make sure that all enrolled students attend their classes and other scheduled educational activities.

Maze Software

The MAZE software, which gets backed up twice daily as a normal procedure at the School, is the method used by Al Amanah College to keep records. A copy of the backup is kept in the School’s safe and another is kept with the Principal. Maze retains the register of enrolments indefinitely thus meeting its legal obligation of retaining the register for a minimum of five (5) years before archiving.  It also retains the register of daily attendance indefinitely thus again meeting its legal obligation of retaining the register of daily attendance for a minimum of seven (7) years after the last entry was made. MAZE maintains a register of enrolments and a register of attendance including the following information for each student:

  • Name, age      and address
  • The name and contact telephone number of      parent(s)/guardian(s)
  • Date of enrolment      and, where appropriate, the date      of leaving the school and the      student’s destination
  • For students      older than six (6) years, previous school or pre-enrolment situation

Where the destination of a student below seventeen (17) years of age is unknown, the School will notify a Department of Education and Communities officer with home school liaison responsibilities of the student’s full name, date of birth, last known address, last date of attendance, parents’ names and contact details, an indication of possible destination, other information that may assist officers to locate the student, and any known occupational health and safety risks associated with contacting the parents or student.



  • The school uses the “MAZE Software” for all record keeping in relation to students’ attendance and absence.
  • Parents are requested to contact the school either by phone or by note whenever a child is absent or late.
  • The parent of any child without explanation will be contacted by letter or phone requesting an explanation for any absence on the second day of absence, this is to ensure that students are not absent without their parents knowledge or consent.
  • No student is allowed to leave the school grounds during school hours without a note. All students’ parents must also sign the Register when leaving early. Parents who are collecting students should do so directly from the office.
  • Students who arrive at school after 8:40am must report to the office to collect a late slip, and then go to their classroom. When students receive a late slip they will be marked on the roll as present but late, and the late arrival will be recorded in the “Late Arrival Register” followed by an entry on MAZE
  • No student should arrive at school before 8:00 am.
  • Class teachers are directly responsible for monitoring daily attendance.
  • All absences are carefully monitored and followed up by referring to appropriate personnel as required.


  • Parents      are requested to phone the office before 8:45am or send a note with      another member of the family if a child is to be absent from school. Any      unexplained absences will be investigated after this time.
  • Parents      are required to inform the class teacher in writing of reasons for their      child’s absence the first day the child returns to school.
  • Parents      are requested to notify the school immediately if it is known that a      child’s absence is likely to exceed one week.

Unexplained Absence

  • The parents are contacted on the third      day of absence for a verbal explanation. If the school is unsuccessful in      contacting the parents a note is left on the MAZE stating (unable to      contact parents).
  • If the child is still absent the      following day another attempt is made to contact the parents, and a note      is left on the MAZE if we are still unsuccessful.
  • The school will try all emergency      numbers on file in an attempt to have direct contact with the parents.
  • After the child has been absent from      school for a week (5 consecutive days) a letter is sent home asking      parents to contact the school immediately to provide an explanation. (A      copy of the letter is kept in the student’s file) and a request for a      visit by a school representative to the student’s family home is suggested      to check on the child without causing any discomfort to family or      child
  • If there has been no response from the      parents a second letter is sent via registered mail informing them that      the matter will be forwarded to the Department of Education and Communities officer      with home school liaison      responsibilities
  • The school will contact Department      of Education and Communities      officer with home school      liaison responsibilities informing them      of the situation and the concerns the school may have.
  • Every time an attempt is made to contact      the parents a note of the date and the time the attempt was made is kept.

 Roll Marking

The School uses “Maze software” to record student attendances/absences. Teachers are to complete the “Roll group with Attendance Grid form” each morning and after lunch for primary and each period for secondary students.

Al Amanah College
Bankstown Campus
2 Winspear Avenue
Bankstown NSW 2200
P: +61 2 9708 1220
Liverpool Campus
55 Speed Street
Liverpool NSW 2170
P: +61 2 9822 8022
Salamah College
40 Hector Street
Chester Hill NSW 2162
P: +61 2 8760 1000
Glenroy Private
93 Daley Street
Glenroy VIC 3046
P: (03) 9306 7988