Enrolment Policy

Procedures

Waiting list
Families wishing to enrol their children and siblings at the school must follow the enrolment process
outlined below. This means that a child may be recorded on the waitlist in order to be considered
according to the School’s Best Practice Guidelines; however this does not mean that enrolment is
guaranteed.

Notification for interview and assessment
If parent and child do not attend the interview or the entrance assessment the child’s name will be
removed from the waitlist. All placements are subject to withdrawal of offer by Al Amanah College,
should circumstances under which the offer was made alter prior to enrolment.

Enrolment Considerations
It is essential that parents have an understanding of Al Amanah College Philosophy and a desire for
their children to participate fully in the life of the school. Once a child is enrolled, parents are advised
to further their knowledge of Al Amanah College as their child progresses through the school by
attending all Parent Evenings, visiting the school, and supporting the college ethos and principles.

Before your child is offered a place at Al Amanah College, the following factors are considered:
– Interview and Classroom Appraisal (School readiness exam, previous school report).
– Current student numbers, application date, age, balance in the classroom, child’s readiness for
school, learning needs, academic and behaviour record.
– Sibling priority is not guaranteed. Preference will normally be given to siblings of children
attending the school, provided the family has continued to demonstrate support for the school.

Conditions for Acceptance
On acceptance of the offer of a position the following conditions must be agreed to:
– That a non-refundable, non-transferable $150 Enrolment Fee In Advance is paid.
– That once students are enrolled they are expected to support the school’s ethos and comply
with the school rules to maintain the enrolment.

Probationary Period
In certain circumstances, there is a probationary period of one (1) term for new students. At the end
of the probationary period, parents are advised of the continuation or termination of their child’s
enrolment. The probationary period may be extended at the discretion of the School Principal or his
delegate. If the child is withdrawn within the probationary period, the balance of the tuition fee only
(excluding building fund payments and the Enrollment Fee In Advance) is refunded for that term.
After the probationary period has lapsed, no refund is applicable.

THE ENROLMENT PROCESS

Step One – Expression of Interest Form

All new applicants wishing to enroll at Al Amanah College need to complete the Expression of Interest Form which can be forwarded to the school at any time for consideration, however within an appropriate time frame prior to an interview process.
The Expression of Interest form for new students requires a basic student information, school connection and family information.
The form is returned to the Enrolment Officer, an acknowledgement letter is sent and student information is entered on the school’s database.
An interview may be required for new students.

Step Two – Student/Family Information Form

All those who have completed an Expression of Interest Form are contacted by the
Enrolment Officer prior to the entrance exam. The Information Form accompanies a letter
regarding the enrolment process and includes the Enrolment Contract and current Fee
Schedule.
On completion of the Information Form, these are returned to the Enrolment Officer where
they are checked for completed information.
Where documentation is missing, families are contacted to provide the appropriate data.
Once documentation is complete the Enrolment Officer arranges an interview with the
Principal or his delegate if required and will notify the parents of the entrance exam.
The Information Form and any other necessary documentation is required to be returned by
a specific date and the entrance exam and interview process where applicable cannot proceed
unless the Information Form is completed by that date.
Where additional information or reports are required, the enrolment application process may
take longer.

Step Three – Interview

A formal letter will be posted to inform parents about the date of the entrance assessment and
interview. This normally takes place in term 3 of each year.
For annual intake of students, interviews with the family and the applicant, where applicable
are held up to a 2 month period as arranged by the Enrolment Officer.
It is the school’s responsibility that parents/guardians be made aware of full and frank
disclosure requirements when completing the Information Form. This includes advising
parents/guardians that failing to provide relevant details and assessments may result in the
cancellation of an enrolment interview.
Parents/guardians will be required to discuss their financial capacity to pay fees and the
options open to them to do so in fee and voluntary contribution payments.

Step Four – Notification of Outcome of Interview

The enrolment officer informs the applicant the family by phone or through a letter of an offer
of enrolment.
The parents/guardians and applicant sign the Enrolment Contract and return it to the
Enrolment Officer. A signed Enrolment Contract is retained by school and one copy is
retained by the parents/guardians.
Parents accepting the School’s offer should return the Enrolment Contract with the nonrefundable
Enrolment Fee $150 to confirm their acceptance.
If no offer of placement is made, the parents/guardians will be informed in writing.

Parents/Guardians’ Enrolment Contract is a legally binding contract between the
parents/guardians Al Amanah College.
The school will acknowledge enquiries in the most appropriate and timely manner according to its
documented procedures.

THE ENROLMENT REGISTER

An electronic register of enrolments (MAZE) will be used.
The register will contain:
 Student name, gender, date of birth , place and country of birth
 Nationality
 Residential address
 Date and grade of enrolment
 Previous school attended

 Family details
 Alternative family details (if any)
 Access restrictions (if any)
 Medicare details
 Medical condition (if any)
 Anaphylaxis medical information forms (if any)
 Individual registration number
 Enrolment status ie: full time, part time etc
 Date and grade of ceased enrolment
 Student’s destination

SCHOOL POLICIES
Students and parents/guardians are required under the Enrolment Contract to abide by and support
the school policies as outlined in the Enrolment Contract. From time to time these policies may
change as the need may arise.